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A successful event is the product of thousands
of decisions any one of which can affect the ultimate success of
the program. Planning Dynamics has developed an enviable track record
of managing all the “moving parts” that contribute to
the success of corporate and organizational events.
Some of the key elements in our comprehensive event production
services include:
Precise Planning
Precise planning is at the foundation of a successful event. In
this planning process, Planning Dynamics serves as your meeting
strategist, clarifying business goals, outlining the key tasks and
defining the responsibilities for every facet of your project to
meet your meeting and organizational objectives.
Event Design
Based on your audience demographics and culture, Planning Dynamics
will custom-tailor a program that is specific to your needs. We will
draw upon our broad network of top speakers and professionals, or
those you suggest, to select the best and brightest for your event.
We create events that are informative, interactive and deliver on
your mission, vision and objectives.
"On-Time, On-Target" Execution
Effective time management is essential to meet deadlines and goals.
Based on your key timeframes, Planning Dynamics will develop a realistic
project time line, monitor critical tasks and closely supervise the
event management team to keep the project on track – while keeping
you informed through regular status reports.
Budget Development and Tracking
Cost control and accountability are important to every project. Planning
Dynamics will assist with budget development and provide reports on
performance against the project budget.
Speaker Sourcing & VIP Handling
Planning Dynamics works through its extensive network of contacts
to bring thought leaders such as Carly Fiorina, Malcolm Gladwell,
Arianna Huffington, Sec. Madeleine Albright and Cokie Roberts to your
event. For those that require special handling, Planning Dynamics
will see to all your on-site speaker and VIP needs.
Site Selection
Planning Dynamics will assist in locating and determining the optimal
location for your event. Through a careful needs assessment, research
and analysis of options, we will recommend to you the sites which
best suits your needs and budget. We work hard to accommodate our
wide range of clients from non-profit organizations to corporations
and participate in thorough site inspections before contracts are
signed.
Contract
Negotiations
Planning Dynamics will negotiate the best possible combination of
price and quality in your contracts with facilities, caterers and
other vendors. We will provide suppliers with detailed function
sheets, on-site operations plans, floor plans and on-site time lines
to assure well-run operations.GRAPHIC DESIGN
Our graphic designers will create a unique identity for your event
that will be employed in all pre-event marketing and public relations
– as well as throughout the event programs. We have the complete
capabilities to produce flyers, letterhead, invitations, handouts,
programs and other printed materials that you may need for your
event.
On-Site Operations
Planning Dynamics works behind-the-scenes to insure a smooth-running,
polished, professional event, leaving you time to attend to your
own priorities. We will hire on-site staff for coordination and
supervision of each event area as required. Our on-site management
team members average ten years experience with Planning Dynamics
events and will resolve any problem with the least disruption to
attendees.
Exposition Management
Planning Dynamics will develop a top quality exposition to fit the
needs of your audience. Our experienced management team will handle
all aspects of exposition management, from contracting with vendors
to supervising exhibitor move-in and move-out.
Registration
Planning Dynamics is equipped to handle events ranging from 500 -
10,000 attendees. We provide a team to attend to all inquiries draft
and produce registration materials and maintain an up-to-the-minute
database of attendees. During the event, the registration area will
be staffed by trained personnel, supplemented by temporary employees
and volunteers.
Marketing and Promotion
Marketing plays a pivotal role in producing successful events. The
staff of Planning Dynamics works closely with clients to develop
and execute an integrated marketing plan that gets their event presented
in the proper light. Our experienced team develops key messages
that resonate with targeted audiences and the media. Planning Dynamics
can assist in leveraging the latest web-based technology to successfully
extend the boundaries of your event through social networking sites,
webcasting, podcasting, blogging and wikis.
Staging and Technical
Coordination
Planning Dynamics offers custom stage treatment and set design including
drapery, spandex shapes and structures. In collaboration with our
partners we offer custom signage and banners, theatrical and decor
lighting, IMAG to bring the stage closer to the audience, videoconferencing
and web casting to extend the boundaries of your events. We provide
site inspections and full technical coordination throughout your event.
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